WellCheck builds the tools that connect screening, referral, coordination, and reporting across the organizations that serve a community.
Community-Integrated Care Coordination, built modular. Run EquiLoop end-to-end, start with one piece, or connect it to what you already have. Either way, your team screens once, refers once, and reports once, across every partner in your network.
Run the full platform or start with one piece. Already have a referral system, or closed-loop referral is not a priority right now? There is still a place to start. We shape the build to your operation, your data, and your reporting needs.
Mobile-first workflows for community and school settings. Multilingual support, audit-ready exports, and configurable forms that match any program's eligibility and data capture requirements.
Configured to your program. Standard instruments including SBIRT, PHQ-2, and PHQ-9 run alongside SDOH, eligibility, and communicable disease screening, including COVID, in the same workflow. We also build custom screeners, intake forms, and consent forms. Results land in one record whether collected in person or by link.
Structured tasking and reminders for scheduling, follow-up, transportation, and benefits support. Case documentation and continuity tools that keep field teams coordinated across sites.
Referral routing and status tracking from initiation through completion. Governed resource directory, follow-up logging, outcome documentation, and escalation views, so no one falls through the cracks. Program matching surfaces the programs that address each identified need at intake. This is the operational backbone behind social prescribing in U.S. care delivery.
We help identify, recruit, and onboard the partner and service provider organizations your referrals depend on, and keep the network current as programs change. We also build client-branded public directory sites, organized by category and kept up to date, so residents and staff can find local services without a login.
One entry point for every partner: public directory, self-referral, pre-screening, document upload, and routing to the right program. Program matching surfaces the programs that address each need identified at intake.
Outbound SMS and email to the groups you define. Send a screener as a link that opens in any browser on a phone or computer, with no app to download, and results return to EquiLoop the same way an in-person screening does. Use it for health fairs, vaccine clinics, community events, and program openings.
Role-based dashboards for ops, leadership, and funders. KPI libraries covering referral completion, time-to-service, utilization, and equity reach. Exportable quarterly and annual reporting packs, audit-ready. Funder reports can include participant stories with identifying details removed.
Award amounts and budget line items held alongside the work they fund. Deliverable deadlines tracked with reminders, so nothing a funder is waiting on arrives late. Each service is recorded once and feeds the referral, the follow-up, and the funder report. See how this works for grant-funded programs.
EquiLoop sits above the record system rather than inside it. It is built to integrate with the record system a program already runs, and integration scope is defined at deployment. Where there is no record system, EquiLoop operates as the workflow system of record. Integration is real work, and we are transparent about scope and timeline. See how EquiLoop works alongside your EHR.
Client-branded websites, records applications, and data tools, built and maintained by the same team that runs the platform. If it helps your team connect people to services or document the work, ask us.
EquiLoop works alongside the EHR you already run. Your EHR stays the system of record for clinical care and billing, and EquiLoop covers the community work that was never in the clinical record to begin with. Getting started takes less than two weeks.
A few of the program types we currently power. More are added as we deploy with new partners.
Closed-loop referrals, intake workflows, KPI reporting, and workforce development for RHT programs
A shared front door across clinical and community programs, with data that belongs to the Tribe
Population-level SDOH visibility, multi-program reporting, and coordination across the partners in your jurisdiction
UDS reporting and value-based care, alongside the EHR you already run
Funder-ready reporting, grant tracking, and referral confirmation back to partners
Award budgets, deliverable deadlines, and funder reports built from the work itself
Enrollment, consent, PHQ-2 and PHQ-9 screening, follow-up coordination, and program reporting, with records handling set up for FERPA, HIPAA, or both
Shared intake, navigation, and closed-loop referrals across every partner behind one front door
Field intake, partner handoff, and follow-up after the unit moves on
Go-live is the start, not the finish. WellCheck stays engaged for the life of every deployment, supporting your team, surfacing what's working, and helping you hit the outcomes your funders are watching.
We align with prime policies and required data handling, residency, and subcontractor compliance requirements.
UEI, CAGE, and NAICS codes are in our capabilities statement (PDF).
Our team brings a background in workforce training. We train your community health workers, care navigators, and advocates on EquiLoop using the workflows they will run in the field. Training is part of every deployment.
Rural health hub deployment with a multi-partner ecosystem. Includes both clinical and social services referrals.
WellCheck is built for the partners doing the hardest work in public health: FQHCs, AHECs, CBOs, LHDs, Tribal health programs, rural networks, and any organization closing the loop on social drivers of health. Let's talk about your program.
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